:: AUN/SEED-Net ::

Supporting Programs : Supports for Member Institutions : FWS

Overview	SSJP	SVJP	SVMI	JPDP	FWS	PT

Promotional Trip Program

Introduction

The most crucial factor of the success of the AUN/SEED-Net Project is how each Host Institution could recruit sufficient number of very qualified students from other Member Institutions, who are interested in carrying out thesis research from one of these research themes under Collaborative Research Program. The AUN/SEED-Net Project will thus provide Host Institutions an opportunity to visit potential Sending Institutions to recruit such students.

Terms of Reference

The participants of the trips must be faculty members of Host Institutions who are directly involved in thesis research supervision of AUN/SEED-Net students under the framework of Collaborative Research with Japanese Supporting Universities . They should make presentation at each destination Member Institution on the following points and should leave the e-file for future reference:

(1)

General Information on Host Institution

(2)

Description of Academic Program at Host Institution

• Information on Faculty

a)	List of faculty members including names, ranks, age, degrees, and research interests
b)	Faculty strengths
c)	Experiences of foreign students’ thesis supervision

• Information on Facilities

d)	Academic facilities including laboratories, equipment, libraries, and IT facilities
e)	Student facilities such as accommodation, dining rooms, recreation, and sports centers

• Research Activities

f)	Recent publications including international and national refereed journals, and international refereed conference proceedings
g)	Research contracts and research funds obtained

• Graduate Degree Program

h)	Program emphasis
i)	Curriculum, course titles and course descriptions
j)	Titles and abstracts of recent Master theses

(3)

Explanation of each Collaborative Research Theme and its (on-going and future) research topics as well as names of collaborators from Japanese Supporting Universities under which recruited students will work on their thesis research.

(4)

It is encouraged for Host Institutions to give presentation to undergraduate and graduate students of destination institutions. The application form for admission and the application form for AUN/SEED-Net scholarships along with its Implementation Guidelines should be distributed to them. Host Institutions should also take the opportunity to interview some of the applicants of Master’s and Doctoral Degree Sandwich Programs

Financial Support

In accordance with the cost-sharing principle, AUN/SEED-Net Project will support only the following limited items:

(1)	Economy-class discounted air tickets.
(2)	Airport tax, fiscal tax (Indonesia only), travel tax (Philippines only)
(3)	Accommodation according to the rate of the AUN/SEED-Net Project (USD90)
(4)	Travel insurance (USD 30/person/trip) The AUN/SEED-Net will provide only the support for travel insurance fee. Applicants must take responsibility for any accident or sickness during the visit to Member Institutions.

The AUN/SEED-Net Project does not support other expenses such as local transportation costs in the destination countries or daily allowances. Host institutions or destination institutions are expected to share these expenses.

Outline of Implementation

(1)	Total duration & participants: Total 36 person-nights (e.g. 3 persons x 4 nights x 3 trips) Please note that the last trip should be completed before February 15* of the next year.
(2)	Number of destination countries: At least four (4) countries
(3)	Number of participants: Not more than three (3) persons for each trip
(4)	Trip arrangement: Host institutions and destination institutions need to coordinate for the arrangement of the trip.
(5)	Report submission: Host institutions are required to submit a report of the trip to the AUN/SEED-Net Project within two weeks after the end of the trip.

Process of Implementation & Application Deadline

(1)	Host Institutions intending to take a promotional trip contact destination institutions to schedule the trip.
(2)	Host Institutions fill in the attached application form and submit it to the AUN/SEED-Net Project with an official cover letter issued by the Dean.
(3)	AUN/SEED-Net reviews the request and makes necessary adjustments.
(4)	AUN/SEED-Net remits the budget for accommodation and airport tax to the designated account of each Host Institution.
(5)	At the same time, AUN/SEED-Net arranges air tickets for the participants as specified in the application form and sends them to Host Institutions.
(6)	AUN/SEED-Net sends a letter notifying the remittance to Host Institutions.
(7)	Host Institutions must submit the copy of insurance policy to AUN/SEED-Net before the trip.
(8)	Host Institutions take a promotional trip to destination institutions.
(9)	Host Institutions submit a trip report to AUN/SEED-Net. No specific format is required. It is, however, expected that the outcomes of presentation meeting, details of the Q&A sessions, comments/suggestions and a participant list should be included.

Host Institutions should fill in the attached application form and submit it with an official cover letter from the Dean or the Representative to the AUN/SEED-Net Project at least three (3)weeks prior to the start of the trip.