To publicize research work done under the AUN/SEED-Net Project and to maximize the outreach of
the AUN/SEED-Net network for stronger impacts, Field-wise Seminar (FWS) organized in the first phase of the AUN/SEED-Net Project has
been expanded/merged to be Regional Conference (RC), which involves more participants from broader communities including industry,
community, non-Member Institutions, and other professional organizations. The Regional Conference is not only a place where faculty
members in Member Institutions (MIs) and Japanese Supporting Universities (JSUs) review the progress of research carried out by
graduate students of AUN/SEED-Net and Member Institutions under the Collaborative Research Program and discuss related activities
for further research collaboration, but also a venue to collect and disseminate the most updated technology and the research of
regional issue and public interest in order to contribute to the community and to draw support from the industrial and the
governmental sectors.
The Regional Conference in each of the nine fundamental engineering fields and the five interdisciplinary research
areas should be organized annually by the MIs on a rotational basis, with technical assistance from JSUs. The venue should spread
all over the ASEAN region. However, at the early stage it may be arranged in a smaller scale as the Regional Workshop before being
organized fully as the Regional Conference.
The Regional Conferences/Workshops will be supported mainly by the ASEAN Foundation, and partially by JICA and the
MIs. It is also encouraged that the organizers seek external funding to jointly support the conferences.
Objectives
1)
To review, discuss and design annual implementation plan for various AUN/SEED-Net activities in each
field/common issue.
2)
To publicize research progress and outputs of the collaborative research in each field/common issue.
3)
To share recent research trend, experiences and research work among academicians, industry, community, and
policy makers; and discuss future direction of collaborative research in each field/common issue.
4)
To collect the most updated technology and research in each field/common issue and to disseminate the knowledge among the experts and researchers.
5)
To strengthen the relationship among MIs, JSUs, industry, community, and policy makers.
Requirements
1)
The conference/workshop to be supported by the Program should be organized by MI(s) in the respective
Member Country, and should be at a regional or international level.
2)
The conference/workshop should be closely related to any of the nine fundamental engineering fields or any
of the five interdisciplinary areas.
3)
The participants of the conference/workshop are, in principle, faculty members of MIs and JSUs, academics
and researchers of non-MIs, and interested persons from the government, the industry, the community, and other professional
organizations.
4)
The involvement of Japanese professors from JSUs in designing and participating in the conference/workshop
is required.
5)
The AUN/SEED-Net students are required to participate in the conferences/workshops organized by their Host
Institutions, and are encouraged to participate in other conferences/workshops by using the Collaborative Research (CR) budget
if recommended by their advisors.
6)
A special discussion session is required to be held particularly for AUN/SEED-Net participants, during the
conference/workshop. The special session should enhance strengthening of the Network and create a forum for future
collaboration in academic activities/research.
7)
For the conference only, there are three categories of papers presented: papers with review, papers without
review, and poster presentation.
Features
1)
The conference/workshop can be organized as a single event, or in conjunction with other conferences. In case it is jointly organized with other conference(s), AUN/SEED-Net name should be mentioned as co-organizer and the logos of AUN/SEED-Net and ASEAN Foundation should be shown.
2)
It is expected that the conference/workshop should be organized so as to achieve the following
activities.
a) Exchange of research experiences and outputs
It is required that the topic(s) of the academic presentation and discussions are related to the theme of the conference.
Besides those from the MIs and the JSUs, guest speakers and outstanding researchers from non-MIs in the locality, the
government, the industry, the community, and even other regions are also encouraged to join the conference.
b) Discussions on annual implementation plan
The following issues should be concluded in the special discussion session during the conference. The conclusions along with
an action plan should be reported to the Secretariat in the Final Report as an output of the conference.
• Recruitment planning of the candidates for the Graduate Degree Programs (review, problem finding and solving, recruitment activities, promotional activities, etc.)
• CR themes and topics (selection, revision, progress review, involvement of personnel, etc.)
• Joint research proposals for external funding (selection, progress review, involvement of personnel, funding sources, etc.)
• RC organization (next theme, venue, etc.)
c) Collection and dissemination of the most updated technology, research, and knowledge
The collection of the most updated technology, research, and knowledge in each field/common issue should be disseminated among the experts and researchers at the conference. This may be done through the special lectures or the presentation of the guest speakers in the relevant theme of the conference.
Roles and Responsibilities of Implementing Member Institution
For the RC in the fundamental field: The implementing MI should seek advice from the Host Institution (HI) of that host field about (1) selecting and inviting Japanese professor(s) from JSUs, (2) selecting and inviting guest speakers outside the AUN/SEED-Net Network (if any), and (3) jointly designing program and preparing proceedings in consultation with Japanese Field Coordinator(s). Other matters such as budget estimation and local arrangement must be under the sole responsibility of the implementing MI.
For the RC in the interdisciplinary area: The implementing MI should consult with the Main Facilitating Institution (Main FI) in charge about (1) selecting and inviting Japanese professor(s) from JSUs, (2) selecting and inviting guest speakers outside the AUN/SEED-Net Network (if any), and (3) jointly designing program and preparing proceedings in consultation with the faculty staff of JSU(s). Other matters such as budget estimation and local arrangement must be under the sole responsibility of the Implementing MI.
(The preparation checklist for conference organization will be forwarded by the AUN/SEED-Net Project to the implementing MI after the proposal is approved.)
Eligible Applicants
Representatives of the implementing MI that will organize the RC (hereinafter the organizer)
Venue
In the city where the implementing MI is located. Other cities may be considered on a case by
case basis
Maximum Duration
Depending on the implementing Member Institution; however, only two (2) days will be supported by the Program.
Number of Participants and Support
A Regional Conference targets a group of participants of 50-60 (or less for a Regional
Workshop) from MIs as well as academicians and practitioners from non-MIs, governmental/industrial sector, community, and other
networks/regions. Among those participants, the Program can support the participants from the AUN/SEED-Net Network in the following
categories: 20 MI staff, 2 AUN/SEED-Net alumni, 2 AUN/SEED-Net students in Singapore, and 3 AUN/SEED-Net students in Japan.
And in
principle, the Program can also support honorarium for a maximum of two (2) external lecturers/guest speakers outside the
AUN/SEED-Net Network, given that they give special lectures or keynote presentations related to the RC theme. To promote the
Network recognition and relationship with other regions, participants from other regions are also welcome to join RCs on self support
basis.
Costs for organizing the RCs will be shared among stakeholders as follows:
• Registration fee: waived for participants from the Network. In case that the RCs are organized in conjunction with other conference(s) that also charges registration fee, the Program will not support the fee for those conferences.
• Accommodation, allowance and travel-related costs: supported by the Project according to the above table.
• Conference expenses: supported by the Project and other agencies, if any.
• Miscellaneous costs: supported by the organizer and other agencies, if any, with possible support from the Project at the initial stage.
Application and Deadline
An individual proposal for each RC must be endorsed by and signed by: RC in fundamental field Endorsed by Head of Department of HI and signed by Dean or Rector of implementing MI RC in interdisciplinary area Endorsed by Head of Department of Main FI and
signed by Dean or Rector of implementing MI
(e-mail endorsement is acceptable)
The proposal must be submitted at least 6 months prior to the proposed conference period , in either hard or soft copy (in PDF or JPG format) to the Project Office.
